Fax From Your Computer
by Matt Gerchow
As technology gets better users find more ways to do the same things. One of the biggest problems for most businesses is the basic fax. Once an indispensable part of business, it has become less popular as e-mail and social networks have somewhat taken over its niche. However, some businesses still use facsimile machine for some businesses it does have a number of advantages, ranging from saving money to having a paper trail. When dealing with companies that have a fax number, it is still important to know how to send a fax from your computer.
The first step is to make sure that the item to be faxed has limited graphics. This is not to say that a fax machine can not handle graphics, but that a number of them tend to smudge complicated graphics, and that by using simplistic graphics that issue is mostly resolved. Although some companies do use color fax machines, graphics can still be a problem. The fax then needs to be sent using software supplied by a site such as Ringcentral to the receiving business' fax number. As a courtesy, a call or e-mail before and after is advised in order to ensure that the fax was sent successfully. It only takes a few minutes and is usually an intuitive process.
Sending a fax from your computer is something everyone should know how to do. It not only looks great on a resume, but the number of businesses that use a fax machine make it a skill that will come in handy for everyday use. Although it may seem like everyone uses e-mail to send PDF's to each other, a number of businesses have found the fax machine to be a valuable tool and its continued use is something to bear in mind. Having the software to do so is thus an important consideration for any business.
Test drive RingCentral and fax free for 30 days
The first step is to make sure that the item to be faxed has limited graphics. This is not to say that a fax machine can not handle graphics, but that a number of them tend to smudge complicated graphics, and that by using simplistic graphics that issue is mostly resolved. Although some companies do use color fax machines, graphics can still be a problem. The fax then needs to be sent using software supplied by a site such as Ringcentral to the receiving business' fax number. As a courtesy, a call or e-mail before and after is advised in order to ensure that the fax was sent successfully. It only takes a few minutes and is usually an intuitive process.
Sending a fax from your computer is something everyone should know how to do. It not only looks great on a resume, but the number of businesses that use a fax machine make it a skill that will come in handy for everyday use. Although it may seem like everyone uses e-mail to send PDF's to each other, a number of businesses have found the fax machine to be a valuable tool and its continued use is something to bear in mind. Having the software to do so is thus an important consideration for any business.
Test drive RingCentral and fax free for 30 days